Document Identifier
Document Identifier
Introduction
The Document Identifier data model is a comprehensive representation of the clinical document identifiers associated with patient records and their handling by healthcare providers throughout various stages of the patient's journey. This model focuses on capturing essential data fields, particularly those derived from the TXA (Transcription Document Header) segment of HL7 messages. It serves as a vital resource for healthcare data management, enabling the tracking and analysis of clinical document identifiers within diverse healthcare contexts.
Use Case
Developers can leverage the Document Identifier data model for a variety of use cases in the healthcare domain:
- Document Identification: Healthcare organizations can utilize this model to accurately identify and classify clinical documents associated with patient records. Developers can query data fields like ID types, ID values, and namespaces to ensure precise document identification.
- Document Tracking: This model facilitates the tracking of clinical documents throughout the patient journey. Developers can use fields such as document IDs, batch IDs, and visit numbers to establish document trails and monitor their movement within healthcare systems.
- Patient Record Integration: Developers can use this model to integrate clinical document identifiers seamlessly with patient records. By querying patient IDs, encounter IDs, and visit numbers, they can link clinical documents to specific patients and their healthcare journeys.
- Quality Assurance: Healthcare quality assurance teams can leverage the model to assess the quality of document identification practices. They can examine the accuracy and consistency of document identifiers to ensure data integrity.
- Document Retrieval: Developers can query document IDs and batch IDs to retrieve specific clinical documents associated with patients. This supports document retrieval for historical records and facilitates sharing documents among healthcare providers.
- Billing and Claims Processing: Billing and finance departments can benefit from querying document-related data such as batch IDs and document IDs to ensure accurate billing, claims processing, and financial reporting.
- Compliance and Audit Trails: The data model supports compliance reporting by providing essential data fields related to document identification and handling. Developers can establish audit trails and monitor compliance with healthcare standards and regulations.
- Document Lifecycle Management: Healthcare organizations can manage the lifecycle of clinical documents efficiently by using fields like start dates and end dates. This helps in document archiving and retention practices.
- Document Ownership: Developers can query fields such as ID types and ID type codes to understand the ownership and categorization of clinical documents, facilitating secure data access and sharing.
Data Fields
| Attribute Name | Description | HL7 Mapping | Data Type | Label | Use Case |
|---|---|---|---|---|---|
| id_type | Name of ID Type | TXA-12-2 | string | Name of ID Type | This field is used to specify the type of identifier associated with the transcription document. It helps identify the nature of the document, such as whether it's a medical report, a research document, or another type of transcription. |
| id_value | This is id_value attribute | TXA-12-1, TXA-13-1 | string | ID # | The "ID Value" components are used to provide a unique identifier or reference for the transcription document. This identifier helps users and systems locate and retrieve the document when needed. |
| lineage | This is lineage attribute | Fixed - HL7 | string | Lineage | "lineage" refers to the information about the origin or source of a message. It helps trace the path of the message, indicating where it originated, how it was transmitted, and any intermediate systems or components it passed through before reaching its destination. |
| alternate_visit_id | Alternative visit id | PV1-50/PID-18 | string | Alternate Visit Id | This field provides an alternate identifier for a patient's visit. It is used for tracking and cross-referencing patient visits and records, especially in scenarios requiring multiple identifiers or references. This field is recorded during patient registration and aids in accurate record linkage. |
| start_date | This is start_date attribute | System Generated | date | Start date | The "Start Date" can be used to indicate the date on which a particular treatment, medical procedure, or healthcare service began. It is crucial for tracking the timing of medical interventions. |
| xc_visit_id | XC visit id | Based on alternate_visit_id followed by visit_number followed by system generated ID | string | XC visit id | The "xc_visit_id" is a unique identifier used to group together all the interactions, procedures, tests, and check-ups associated with a single patient visit in a healthcare setting. This identifier helps in organising and managing various activities and data related to that specific patient encounter. |
| bundle_id | ID of bundle | MSH-10 | string | Bundle ID | “bundle ID" typically refers to a unique identifier assigned to a group or bundle of related messages or data elements. This identifier is used to associate multiple messages or pieces of information that are related to a specific patient, event, or transaction. |
| identifier_id | This is identifier_id attribute | System Generated | string | Identifier ID | "Identifier ID" in the context of healthcare data typically refers to a unique identification code or number associated with a specific entity, such as a patient, provider, or an item. This code serves as a means of uniquely identifying that entity within a healthcare system. |
| namespace_id | Namespace Id | TXA-12-2, TXA-13-2 | string | Namespace Id | The "Namespace ID" components are used to specify the namespace or system in which the document identifier is unique and meaningful. This information helps identify the context in which the document is managed. |
| visit_number | Id of the visit | PV1-19-1 | string | Visit Number | The visit number serves as a unique identifier for a specific patient visit or encounter within a healthcare facility. It distinguishes one visit from another. |
| end_date | This is end_date attribute | System Generated | date | End date | The "End Date" can be used to indicate the date on which a particular treatment or medical procedure was completed or ended. This information is important for tracking the duration of medical interventions. |
| id_type_code | Code of ID type | TXA-12-1, TXA-13-1 | string | Code of ID Type | The "ID Type Code" (TXA-12-1 and TXA-13-1) components are used to specify the type or category of the document identifier. It helps users and systems understand the nature of the identifier. |
| batch_id | Batch id | System Generated | string | Batch ID | "batch ID" is a unique identifier assigned to a group of messages that are logically grouped together for processing or transmission. Batching messages is a common practice in healthcare systems to efficiently manage and transmit multiple messages as a single unit |
| document_id | This is document_id attribute | TXA+MSH-10 | string | Patient ID | This field is used to provide a unique identifier or code for the transcription document. This identifier helps users and systems locate and retrieve the specific document when needed. |