Schedule Enterer

Introduction

The Schedule Enterer data model is an integral part of healthcare information systems, focusing on individuals or entities responsible for creating and inputting scheduling information within a healthcare environment. It plays a pivotal role in managing patient appointments, procedures, and other scheduling-related activities, ensuring that the right person is in the right place at the right time.

Use Case

Developers can leverage the Schedule Enterer data model for various technical use cases aimed at enhancing scheduling processes and accountability in healthcare:

Scheduling Accountability: Developers can use this model to track and identify the individuals or entities responsible for creating and inputting scheduling information. This enables accountability and transparency in the scheduling process.
Appointment Management: Implement systems that allow healthcare organizations to efficiently manage patient appointments, including booking, rescheduling, and cancellations, with a clear record of who entered or modified the schedule.
User Access Control: Use scheduling enterer data to control access to scheduling systems, ensuring that only authorized personnel can make scheduling changes.
Audit Trail: Maintain a comprehensive audit trail of scheduling activities, including who created, modified, or canceled appointments, providing a history of scheduling changes for quality assurance and compliance purposes.
Patient Communication: Connect patients with the scheduling enterer for appointment-related queries, changes, or special requests, enhancing the patient experience.
Appointment Reminders: Enable appointment reminder systems that send notifications to patients and providers, helping reduce no-shows and optimize scheduling resources.
Telemedicine Scheduling: Facilitate scheduling for telemedicine appointments, ensuring that virtual care appointments are integrated into the overall scheduling system.
Scheduling Analytics: Generate reports and analytics to identify scheduling trends, resource allocation, and efficiency improvements.
Integration with Provider Directories: Integrate scheduling enterer data with provider directories to ensure that appointments are booked with the appropriate healthcare providers or resources.
Emergency Scheduling: Implement emergency scheduling procedures, allowing for the rapid booking of urgent appointments, surgeries, or tests.
Resource Management: Efficiently manage the allocation of healthcare resources, including rooms, equipment, and personnel, to meet scheduling demands.

Data Fields

Attribute Name	Description	HL7 Mapping	Data Type	Label	Use Case
visit_number	Id of the visit	PV1-19-1	string	Visit Number	Used to check when procedures are scheduled. This ensures that each visit is uniquely identified and tracked.
phone_number	Entered By Phone Number	SCH-21	string	Entered By Phone Number	It is used to query the contact phone number that is relevant to the scheduled healthcare activity, such as a patient's appointment or procedure
alternate_visit_id	Alternative visit id	PV1-50/PID-18	string	Alternate Visit Id	Alternate visit IDs can be used for specific billing or claims processing scenarios, such as when a patient has multiple insurance policies or requires different billing codes for different aspects of their care.
person	Entered By Person	SCH-20	string	Entered By Person	To know the name of the person who scheduled the patient's appointment or procedure.
patient_id	This is patient_id attribute	PID-3-1	string	Patient ID	patient id can be used to prevent confusion or errors that can arise from similar names or demographics.
bundle_id	ID of bundle	MSH-10	string	Bundle ID	Bundle_id is typically used to group related data or transactions together, especially in situations where multiple pieces of information need to be processed or managed as a single unit. It could be used to check for the message in which information has been received in.
lineage	This is lineage attribute	Fixed - HL7	string	Lineage	Lineage is essential for assessing genetic predispositions to hereditary diseases and conditions. which may be required during scheduled procedure.
enterer_id	This is enterer_id attribute	System Generated	string	Enterer ID	This field refers to a unique identifier assigned to an individual or entity who enters or records information into an electronic health record (EHR) or other healthcare information systems. The Enterer ID is used to track and identify the healthcare professional who is responsible for recording specific data or making changes to a patient's medical record.
location	Entered By Location	SCH-22	string	Entered By Location	used to specify the physical location, department, or facility where a scheduled healthcare activity is to occur. It ensures that patients and healthcare providers know where to meet for the scheduled appointment or procedure.
batch_id	Batch id	System Generated	string	Batch ID	Batch IDs are used to label and track blood products, tissues, and organs in blood banks and tissue banks. This helps ensure patient safety by verifying the origin and quality of these products during scheduled procedures.
schedule_uid	Identifier of the schedule	SCH, MSH-10	string	Schedule UID	It can be used to uniquely identify and link scheduling activities to other data within the organization's systems.
xc_visit_id	XC visit id	Based on alternate_visit_id followed by visit_number followed by system generated ID	string	XC visit id	Alternate IDs may be used to quickly access a patient's medical information if their primary identification is not readily available. This ensures that the right medical care is provided promptly

Schedule

Schedule Filler