Schedule Filler

Introduction

The Schedule Filler data model is a crucial component within healthcare information systems, focusing on individuals or systems responsible for filling open appointment slots or schedules with patient appointments. This role ensures efficient utilization of healthcare resources, optimizes patient access to care, and plays a pivotal role in the scheduling process within healthcare organizations.

Use Case

Developers can leverage the Schedule Filler data model for a variety of technical use cases aimed at enhancing the scheduling process, improving patient access, and streamlining appointment management:

Automated Appointment Scheduling: Developers can design systems that automatically fill open appointment slots with patient appointments, ensuring efficient resource utilization and reducing scheduling gaps.
Real-Time Appointment Filling: Implement real-time monitoring and filling of open appointment slots as they become available, allowing for faster patient access to care.
Waitlist Management: Develop systems to manage waitlists for patients seeking appointments, filling slots based on priority, availability, and patient needs.
Patient Notifications: Implement systems that notify patients when open appointment slots become available, allowing them to schedule appointments more conveniently.
Resource Contact Information: Use Schedule_Filler data to provide contact information for individuals or systems responsible for filling appointment slots, facilitating communication and issue resolution.
Filler Performance Metrics: Develop reporting and analytics tools to assess the performance of appointment fillers, including tracking how quickly open slots are filled and assessing resource allocation efficiency.
Scheduling Compliance: Ensure compliance with regulations and best practices for appointment scheduling, including managing wait times and appointment availability.
Emergency Scheduling: Implement emergency scheduling protocols to fill urgent appointment slots quickly, such as for critical procedures or immediate care needs.
Patient-Centric Scheduling: Create patient-centric scheduling applications, allowing patients to request and schedule appointments based on their preferences and medical needs.
Telehealth Scheduling: Facilitate scheduling for tele-health appointments, ensuring that virtual care appointments are seamlessly integrated into the overall scheduling process.
Resource Access Management: Ensure that appropriate personnel have access to appointment filling functions while maintaining security and privacy standards.

Data Fields

Attribute Name	Description	HL7 Mapping	Data Type	Label	Use Case
alternate_visit_id	Alternative visit id	PV1-50/PID-18	string	Alternate Visit Id	Alternate visit IDs can be used for specific billing or claims processing scenarios, such as when a patient has multiple insurance policies or requires different billing codes for different aspects of their care.
filler_id	This is filler_id attribute	System Generated	string	Filler ID	Filler ID typically refers to a unique identifier associated with the entity or department responsible for performing a specific healthcare service or procedure, often within a healthcare facility. It helps in tracking and identifying the origin of healthcare service requests and results.
filler_contact_location	Filler Contact Location	SCH-19	string	Filler Contact Location	Filler Contact Location refers to the physical or geographical location where a healthcare service provider or department can be contacted. This information is important for tracking and coordinating healthcare services.
lineage	This is lineage attribute	Fixed - HL7	string	Lineage	lineage is essential for assessing genetic predispositions to hereditary diseases and conditions.
batch_id	Batch id	System Generated	string	Batch ID	Batch IDs are used to label and track blood products, tissues, and organs in blood banks and tissue banks. This helps ensure patient safety by verifying the origin and quality of these products.
xc_visit_id	XC visit id	Based on alternate_visit_id followed by visit_number followed by system generated ID	string	XC visit id	Alternate IDs may be used to quickly access a patient's medical information if their primary identification is not readily available. This ensures that the right medical care is provided promptly.
parent_filler_appointment_id	Parent Filler Appointment ID	SCH-24	string	Parent Filler Appointment ID	This field contains an identifier or code that links the appointment in question (referred to in the SCH segment) to a parent appointment. It's used to create a hierarchical structure or relationship between appointments.
filler_contact_person	Filler Contact Person	SCH-16	string	Filler Contact Person	This field typically includes the name and contact information (e.g., phone number) of the individual responsible for scheduling and fulfilling the appointment. This contact person is associated with the entity or organization responsible for the appointment's fulfillment.
filler_status_code	Filler Status Code	SCH-25	string	Filler Status Code	This code indicates the status of the appointment or scheduled event. It can be used to convey information such as whether the appointment is scheduled, canceled, in progress, completed, etc.
bundle_id	ID of bundle	MSH-10	string	Bundle ID	Bundle_id is typically used to group related data or transactions together, especially in situations where multiple pieces of information need to be processed or managed as a single unit. It could be used to check for the message in which information has been received in.
filler_appointment_id	Filler Appointment ID	SCH-2	string	Filler Appointment ID	This field contains a unique identifier for the scheduled appointment, which is assigned by the healthcare facility. It helps in referencing and tracking specific appointments.
patient_id	This is patient_id attribute	PID-3-1	string	Patient ID	patient id can be used to prevent confusion or errors that can arise from similar names or demographics.
visit_number	Id of the visit	PV1-19-1	string	Visit Number	Developers may query visit numbers to check when appointments are scheduled. This ensures that each visit is uniquely identified and tracked. This is also used for crowd management in heathcare organisation.
schedule_uid	Identifier of the schedule	SCH, MSH-10	string	Schedule UID	This attribute typically contains a universally unique identifier (UUID) or a unique code that uniquely identifies a schedule or appointment schedule. It ensures that schedules can be uniquely identified and tracked within the healthcare system.
filler_order_number	Filler Order Number	SCH-27	string	Filler Order Number	This field contains a unique identifier or reference associated with orders for services or procedures scheduled for a patient.
filler_contact_phone_number	Filler Contact Phone Number	SCH-17	string	Filler Contact Phone Number	This field contains the phone number of the individual or department responsible for scheduling and coordinating appointments for services or procedures.
filler_contact_address	Filler Contact Address	SCH-18	string	Filler Contact Address	This field contains the physical address, including details like street address, city, state, postal code, and country, for the individual or department responsible for scheduling and coordinating appointments for services or procedures.

Schedule Enterer

Schedule Participant